Property Management

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Property management for a residential community is one of the most demanding jobs a Board can take on. Effective community property management means juggling private homeownership with shared services, common spaces, financial oversight, and resident relationships — all at the same time.

Unlike single-family real estate, a residential community has dozens (or hundreds) of owners, multiple shared assets, governing documents, and vendor contracts that all need coordinated oversight. The Board is expected to oversee every part of that work, but most volunteer Boards don't have the time, expertise, or resources to do it well alone.

That is a lot to ask of any Board. This is why you should consider hiring a professional property management company like Katonah Management Services, LLC. We specialize in delivering expert property management solutions to HOAs, condos, co-ops, and townhome communities throughout Greater Westchester, Rockland, and Putnam counties. When you partner with the right property management company, your Board will be less stressed, and your community will have a much stronger foundation.

What is Property Management

Switching management companies for townhome condos in Westchester, Orange, Rockland, Dutchess, and Putnam county has never been easier

Property management for a residential community involves many of the day-to-day tasks involved in running the community. The community association governs shared spaces and enforces rules designed to maintain harmony and enhance property values. However, unlike single-family homes, residential communities share certain responsibilities, such as maintaining building exteriors, landscaping, common roofs, roads, and amenities. The Board must also oversee all of these responsibilities.

Some other key aspects of community property management include the following:

  • Maintenance and vendor coordination

  • Financial oversight and reporting

  • Rule enforcement and compliance

  • Community communication and cohesion

Professional firms like KMS make sure each of these is executed consistently - a critical safeguard for newly elected Boards and a force multiplier for experienced Boards focused on long-term community goals.

What Services Should a Property Management Company Provide?

Most residential communities need the same core services from their property management partner. These property management services can be divided into three categories, defined to the left.

  • A well-run community is built on strong and consistent administrative services. These are the little things that ensure the community runs efficiently and communicates well.

    Common townhome administrative services include the following. 

    • Facilitating Board and community meetings. 

    • Preparing agendas and meeting packets. 

    • Advising on governance and bylaw issues. 

    • Using an online portal and/or newsletters to keep residents informed. 

    • Organizing essential documents and maintaining a system of record.

    • Addressing violations of the rules and ensuring compliance with all community standards.

  • A well-run community will be financially secure. But, when you have a professional property management company helping you, you should see your community's financial health increase. Companies like Katonah Management Services, LLC will take care of the following tasks:

    • Annual budget preparation at the GL-code level.

    • Assessment billing and collection.

    • Rule-based, automated late letter sequencing tied to the Board’s adopted policy.

    • Expense tracking and digital, audit-trailed invoice approval workflows.

    • Monthly financials delivered by the 15th.

    • CPA-supervised accounting team specialized in community associations.

    • 24/7 Board Portal access to live bank balances and transaction data.

  • One thing that sets Katonah Management Services, LLC apart from most property management companies is our in-house maintenance division. Our handymen are available to help residential communities with any maintenance issue, large or small. They can take care of the following tasks:

    • Routine maintenance for common areas and building exteriors.

    • Emergency response with rapid dispatch.

    • Long-term capital planning and small-project execution.

    • Vendor sourcing, contract management, and on-site supervision.

    • Workorder tracking and homeowner request log accessible to the Board.

Katonah Management is local to Highland Falls, Monroe, Fishkill, New Windsor, and Newburgh
Katonah Management manages townhomes in White Plains, Tarrytown, Coldspring, Ossining, Carmel, Harrison, and more

How to Choose the Right Property Management Company

Selecting the right property management partner can have a significant impact on your community’s success. With such a crucial decision, you must look for the right traits as you make your decision. Here are a few of the most important. 

  • Expertise in property management. 

  • Comprehensive services tailored to your community’s needs. 

  • Strong communication skills. 

  • Local knowledge of your region and its laws and regulations. 

  • Positive references.

Mahopac, Brewster, Peekskill, and Nyack are local in proximity to Katonah Management

Benefits of Partnering with Katonah Management Services, LLC

At Katonah Management Services, LLC, we take pride in providing the best property management in the Greater Westchester, Rockland, and Putnam Counties. Our focus is on following the Board’s vision for the community and building lasting partnerships. Our success is evident in our industry-leading retention rate. 

Here are a few more reasons to consider partnering with Katonah Management Services, LLC. 

  • Our tailored, team-based approach to property management. Our managers work as a team to ensure your community is given the exact services it needs to thrive. 

  • A commitment to follow through. We make good on our promises. As part of this trait, we also prioritize responsive communication, which means you’ll have your needs attended to promptly. 

  • Utilization of cutting-edge technology, including our community association management-specific software and AI capabilities. 

  • As a Westchester-based company, we are intimately familiar with regional requirements and have established strong vendor relationships.

Your Greater Westchester, Rockland, or Putnam community deserves top-notch property management.

Contact Katonah Management Services, LLC today to learn how we can ensure your community’s long-term success!

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Property Management Service Areas

Katonah Management provides property management services for HOAs, condos, co-ops, and townhome communities across Westchester, Putnam, Dutchess, Orange, and Rockland counties in NY, plus Fairfield County, CT. Select your town or county below to learn more about our local property management services.

Westchester County

Putnam County

Orange County

  • Bethel

  • Brookfield

  • Cos Cob

  • Danbury

  • Greenwich

  • New Canaan

  • New Fairfield

  • New Milford

Fairfield County

  • Newtown

  • Norwalk

  • Old Greenwich

  • Oxford

  • Ridgefield

  • Riverside

  • Stamford

  • Beacon

  • East Fishkill

  • Fishkill

  • Hopewell Junction

  • Hyde Park

Dutchess County

  • LaGrange

  • Poughkeepsie

  • Wappinger

  • Wappingers Falls

  • Clarkstown

  • Haverstraw

  • Nanuet

  • New City

  • Nyack

  • Orangetown

  • Pearl River

Rockland County

  • Piermont

  • Ramapo

  • Sloatsburg

  • Spring Valley

  • Stony Point

  • Suffern

  • West Haverstraw