HOA Management in Port Chester, NY
Port Chester has one of the more diverse residential landscapes in southern Westchester — a mix of older single-family homes, condo and townhome developments, and newer planned communities. HOAs here vary in size and scope. We provide HOA management services in Port Chester, NY with the same straightforward approach we've used across Westchester since 1988.
Housing stock includes older single-family homes, mid-century neighborhoods, and newer condo and townhome developments. HOAs here often handle exterior maintenance, common landscaping, parking, and vendor coordination. Reserve planning is critical for older developments hitting roofing, paving, or exterior renewal cycles. Boards in Port Chester communities are diverse and tend to value managers who keep financials clear and follow through on every commitment.
Our HOA Management Services in Port Chester, NY.
Most Port Chester HOAs need the same mix of services — administrative, financial, and maintenance. Here's how we handle each.
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Helping the board effectively govern the community, including the facilitation of board and homeowner meetings.
Aiding the Board's selection of appropriate insurance coverage.
Facilitating project planning and management.
Maintaining community and homeowner documents/files.
Effectively communicating with homeowners and addressing their issues.
Providing timely responses to emergencies through a 24/7 emergency call line for after-hours issues.
Enforcing the communities' covenants and rules fairly and consistently.
Helping the board cultivate a strong sense of community.
Building strong relationships with vendors.
Tracking community leases.
Processing all sales/transfers and homeowner refinance requests.
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Performing all bookkeeping and community financial records.
Maintaining checking, reserve, and other financial accounts.
Creating and assisting the Board with an annual operating budget.
Applying all common charges, notifying homeowners of outstanding balances, and tracking receivables.
Receiving, reviewing, and paying vendor invoices.
Providing monthly financial statements to the Board.
Assisting the Board in long-term capital planning through reserve studies.
Aiding the community in assessment planning and financing of large capital/reserve projects.
Working with the community's CPA in the creation of annual audited financial statements and tax returns.
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Provide access to our internal handyman to tackle projects of varying sizes in a timely manner.
Review, bid, and help the Board select all community vendors, including but not limited to landscaping and snow removal, general maintenance and repair, arborists, pond management, pool management, cleaning, water/sewer operators, and security services.
Receive, track, and manage all homeowner service requests and vendor work orders.
Perform regular inspections of the property and suggest guidance to the Board.
Create RFPs, bid, and manage large capital and reserve projects.
Why Partner with Katonah Management Services, LLC
Local to Westchester since 1988 — We're based in Yorktown Heights. We know the county, we know the vendors, and we know what Port Chester communities expect.
Every request tracked, every item closed out — resident emails and calls are logged in our management system, assigned an owner, and closed with documentation promptly
Tailored management plans — built around your governing documents, reserve study, and board priorities, not a templated service tier.
Dedicated customer service line — Resident calls go to a staffed department, not a manager’s voicemail.
Vetted vendor network — Every vendor is competitively bid, fully insured, and held to performance standards your board can verify
Looking for an HOA management partner in Port Chester?
If your Port Chester HOA is looking for a management partner that understands your community and delivers on its commitments, we'd like to hear from you.
REQUEST A PROPOSAL
Related to HOA Management in Port Chester, NY
Looking for HOA management in a nearby town, or a different service type for your Port Chester property? Here's where else we work.
HOA management in nearby Westchester towns:
Other property services in Port Chester:
Westchester County overview → See all towns we serve across the county