HOA Management in White Plains, NY
White Plains has a wide mix of community types, from downtown high-rise condo buildings to suburban HOAs in the city's residential neighborhoods. Most HOAs here are smaller — clusters of single-family or townhome developments around the city's edges. We provide HOA management services in White Plains, NY with the same straightforward approach we've used across Westchester since 1988.
White Plains housing stock runs from postwar single-family homes to newer townhome and cluster developments built in the last 30 years. HOAs in single-family communities here typically handle private roads, common landscaping, and entrance maintenance. Reserve planning matters because many developments are now hitting the age where roofs, drainage, and infrastructure need to be replaced. Boards are usually a mix of long-time residents and newer professionals — they want communication that's clear and decisions that hold up over time.
Our HOA Management Services in White Plains, NY.
Most White Plains HOAs need the same mix of services — administrative, financial, and maintenance. Here's how we handle each.
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Helping the board effectively govern the community, including the facilitation of board and homeowner meetings.
Aiding the Board's selection of appropriate insurance coverage.
Facilitating project planning and management.
Maintaining community and homeowner documents/files.
Effectively communicating with homeowners and addressing their issues.
Providing timely responses to emergencies through a 24/7 emergency call line for after-hours issues.
Enforcing the communities' covenants and rules fairly and consistently.
Helping the board cultivate a strong sense of community.
Building strong relationships with vendors.
Tracking community leases.
Processing all sales/transfers and homeowner refinance requests.
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Performing all bookkeeping and community financial records.
Maintaining checking, reserve, and other financial accounts.
Creating and assisting the Board with an annual operating budget.
Applying all common charges, notifying homeowners of outstanding balances, and tracking receivables.
Receiving, reviewing, and paying vendor invoices.
Providing monthly financial statements to the Board.
Assisting the Board in long-term capital planning through reserve studies.
Aiding the community in assessment planning and financing of large capital/reserve projects.
Working with the community's CPA in the creation of annual audited financial statements and tax returns.
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Provide access to our internal handyman to tackle projects of varying sizes in a timely manner.
Review, bid, and help the Board select all community vendors, including but not limited to landscaping and snow removal, general maintenance and repair, arborists, pond management, pool management, cleaning, water/sewer operators, and security services.
Receive, track, and manage all homeowner service requests and vendor work orders.
Perform regular inspections of the property and suggest guidance to the Board.
Create RFPs, bid, and manage large capital and reserve projects.
Why Partner with Katonah Management Services, LLC
Local to Westchester since 1988 — We're based in Yorktown Heights. We know the county, we know the vendors, and we know what White Plains communities expect.
Every request tracked, every item closed out — resident emails and calls are logged in our management system, assigned an owner, and closed with documentation promptly
Tailored management plans — built around your governing documents, reserve study, and board priorities, not a templated service tier.
Dedicated customer service line — Resident calls go to a staffed department, not a manager’s voicemail.
Vetted vendor network — Every vendor is competitively bid, fully insured, and held to performance standards your board can verify
Looking for an HOA management partner in White Plains?
If your White Plains HOA is looking for a management partner that understands your community and delivers on its commitments, we'd like to hear from you.
REQUEST A PROPOSAL
Related to HOA Management in White Plains, NY
Looking for HOA management in a nearby town, or a different service type for your White Plains property? Here's where else we work.
HOA management in nearby Westchester towns:
Other property services in White Plains:
Westchester County overview → See all towns we serve across the county