Co-op Management in White Plains, NY
White Plains has an active co-op landscape, particularly in the older mid-rise buildings throughout the city's residential neighborhoods. Co-op corporations here range from smaller pre-war buildings to larger mid-century complexes. We provide co-op management services in White Plains, NY with the same straightforward approach we've used across Westchester since 1988.
White Plains co-op buildings are mostly older mid-rise structures with substantial common-area infrastructure to maintain. Boards here oversee share transfers, audited financials, building staff, and reserve planning. Reserve planning is critical for older buildings hitting capital cycles — façade work, mechanical replacements, and the kind of capital projects that require careful budgeting and assessment planning. Boards in White Plains co-op communities are typically experienced and want managers who handle financial reporting and vendor coordination at a high standard.
Our Co-op Management Services in White Plains, NY.
Most White Plains co-op corporations need the same mix of services — administrative, financial, and maintenance. Here's how we handle each.
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Helping the Board effectively govern the cooperative corporation, including facilitation of Board and shareholder meetings.
Aiding the Board's selection of appropriate insurance coverage (building, D&O, umbrella).
Processing share transfer applications, Board approval packages, and refinance requests.
Maintaining corporate documents, proprietary leases, and shareholder records.
Effectively communicating with shareholders and addressing their issues.
Providing timely responses to emergencies through a 24/7 emergency call line for after-hours issues.
Enforcing house rules and proprietary lease terms fairly and consistently.
Helping the Board cultivate a strong sense of community among shareholders.
Building strong relationships with vendors and contractors.
Tracking sublet agreements and house rules compliance.
Coordinating with prospective buyers, attorneys, and lenders during share transfers.
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Performing all bookkeeping and corporate financial records.
Maintaining operating, reserve, and other corporate accounts.
Creating and assisting the Board with the annual operating budget.
Billing maintenance fees, tracking receivables, and notifying shareholders of outstanding balances.
Receiving, reviewing, and paying vendor invoices.
Providing monthly financial statements and operating reports to the Board.
Coordinating the corporation's underlying mortgage and refinancing as needed.
Assisting the Board in long-term capital planning through reserve studies.
Aiding the corporation in assessment planning and financing of large capital projects.
Working with the corporation's CPA on annual audited financial statements and tax returns.
Supporting lender questionnaires (Fannie Mae, FHA) required for unit financings.
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Provide access to our internal handyman to tackle projects of varying sizes in a timely manner.
Review, bid, and help the Board select all building vendors — including elevator service, mechanicals (boiler, HVAC, plumbing), façade and roof contractors, landscaping and snow removal, building cleaning, and security.
Oversee in-house building staff (superintendent, porters, doormen) — scheduling, performance, and HR support for the Board.
Receive, track, and manage all shareholder service requests and vendor work orders.
Perform regular inspections of the building and common areas, and advise the Board on conditions and priorities.
Create RFPs, bid, and manage large capital projects including façade work, elevator modernization, and mechanical replacements.
Why Partner with Katonah Management Services, LLC
Local to Westchester since 1988 — We're based in Yorktown Heights. We know the county, we know the vendors, and we know what White Plains communities expect
Every request tracked, every item closed out — resident emails and calls are logged in our management system, assigned an owner, and closed with documentation promptly.
Tailored management plans — built around your governing documents, reserve study, and board priorities, not a templated service tier.
Dedicated customer service line — Resident calls go to a staffed department, not a manager’s voicemail.
Vetted vendor network — Every vendor is competitively bid, fully insured, and held to performance standards your board can verify
Looking for a co-op management partner in White Plains?
If your White Plains co-op is looking for a management partner that understands your community and delivers on its commitments, we'd like to hear from you.
REQUEST A PROPOSAL
Related to Co-op Management in White Plains, NY
Looking for co-op management in a nearby town, or a different service type for your White Plains property? Here's where else we work.
Co-op management in nearby Westchester towns:
Other property services in White Plains:
Westchester County overview → See all towns we serve across the county