Co-op Management in Scarsdale, NY
Scarsdale's co-op landscape is small. Most multi-family residential property in Scarsdale is rental rather than cooperative, and what co-ops do exist are typically smaller mid-century buildings near the village center. We provide co-op management services in Scarsdale, NY with the same straightforward approach we've used across Westchester since 1988.
Co-op work in Scarsdale tends to focus on building-wide infrastructure: roof, mechanicals, façade, and the financial coordination that comes with shareholder ownership. Boards here are often experienced shareholders who want managers who handle share transfers cleanly, keep audited financials accurate, and stay on top of vendor work. Reserve planning matters because older buildings reach capital cycles that require careful budgeting and assessment planning.
Our HOA Management Services in Scarsdale, NY.
Most Scarsdale co-op corporations need the same mix of services — administrative, financial, and maintenance. Here's how we handle each.
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Helping the Board effectively govern the cooperative corporation, including facilitation of Board and shareholder meetings.
Aiding the Board's selection of appropriate insurance coverage (building, D&O, umbrella).
Processing share transfer applications, Board approval packages, and refinance requests.
Maintaining corporate documents, proprietary leases, and shareholder records.
Effectively communicating with shareholders and addressing their issues.
Providing timely responses to emergencies through a 24/7 emergency call line for after-hours issues.
Enforcing house rules and proprietary lease terms fairly and consistently.
Helping the Board cultivate a strong sense of community among shareholders.
Building strong relationships with vendors and contractors.
Tracking sublet agreements and house rules compliance.
Coordinating with prospective buyers, attorneys, and lenders during share transfers.
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Performing all bookkeeping and corporate financial records.
Maintaining operating, reserve, and other corporate accounts.
Creating and assisting the Board with the annual operating budget.
Billing maintenance fees, tracking receivables, and notifying shareholders of outstanding balances.
Receiving, reviewing, and paying vendor invoices.
Providing monthly financial statements and operating reports to the Board.
Coordinating the corporation's underlying mortgage and refinancing as needed.
Assisting the Board in long-term capital planning through reserve studies.
Aiding the corporation in assessment planning and financing of large capital projects.
Working with the corporation's CPA on annual audited financial statements and tax returns.
Supporting lender questionnaires (Fannie Mae, FHA) required for unit financings.
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Provide access to our internal handyman to tackle projects of varying sizes in a timely manner.
Review, bid, and help the Board select all building vendors — including elevator service, mechanicals (boiler, HVAC, plumbing), façade and roof contractors, landscaping and snow removal, building cleaning, and security.
Oversee in-house building staff (superintendent, porters, doormen) — scheduling, performance, and HR support for the Board.
Receive, track, and manage all shareholder service requests and vendor work orders.
Perform regular inspections of the building and common areas, and advise the Board on conditions and priorities.
Create RFPs, bid, and manage large capital projects including façade work, elevator modernization, and mechanical replacements.
Why Partner with Katonah Management Services, LLC
Local to Westchester since 1988 — We're based in Yorktown Heights, not a remote call center. We know the county, we know the vendors, and we know what Scarsdale communities expect.
In-house maintenance division — Most management companies just coordinate vendors. We have our own maintenance team, which means faster response and better accountability.
Tailored management plans — Every community gets a plan built around their specific needs and priorities, not a one-size-fits-all package.
High staff retention — You'll work with the same people year after year, not a rotating door of account managers.
Looking for a co-op management partner in Scarsdale?
If your Scarsdale co-op is looking for a management partner that understands your community and delivers on its commitments, we'd like to hear from you.
REQUEST A PROPOSAL
Related to Co-op Management in Scarsdale, NY
Looking for co-op management in a nearby town, or a different service type for your Scarsdale property? Here's where else we work.
Co-op management in nearby Westchester towns:
Eastchester
Greenburgh
White Plains
Tuckahoe
Bronxville
Mamaroneck
Other property services in Scarsdale:
Westchester County overview → See all towns we serve across the county