Community Association Management in Yorktown, NY
Yorktown is the suburban community where Katonah Management Services has been based since 1988. The community association landscape here is a mix of HOA, condo, townhome, and smaller planned developments scattered across the town. We provide community association management services in Yorktown, NY with the same straightforward approach that's defined our work across Westchester for over 35 years.
Community associations in Yorktown include older condo and co-op buildings, townhome clusters built since the 1970s, and HOA communities. The work covers building or exterior maintenance, common areas, parking, vendor coordination, and reserve planning. Reserve planning is increasingly important as older developments hit roofing, paving, and exterior renewal cycles. Boards here often include long-tenured residents who want stability and managers who understand local vendor relationships.
Our Community Association Management Services in Yorktown, NY.
Most Yorktown community associations need the same mix of services — administrative, financial, and maintenance. Here's how we handle each.
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Helping the board effectively govern the community, including the facilitation of board and homeowner meetings.
Aiding the Board's selection of appropriate insurance coverage.
Facilitating project planning and management.
Maintaining community and homeowner documents/files.
Effectively communicating with homeowners and addressing their issues.
Providing timely responses to emergencies through a 24/7 emergency call line for after-hours issues.
Enforcing the communities' covenants and rules fairly and consistently.
Helping the board cultivate a strong sense of community.
Building strong relationships with vendors.
Tracking community leases.
Processing all sales/transfers and homeowner refinance requests.
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Performing all bookkeeping and community financial records.
Maintaining checking, reserve, and other financial accounts.
Creating and assisting the Board with an annual operating budget.
Applying all common charges, notifying homeowners of outstanding balances, and tracking receivables.
Receiving, reviewing, and paying vendor invoices.
Providing monthly financial statements to the Board.
Assisting the Board in long-term capital planning through reserve studies.
Aiding the community in assessment planning and financing of large capital/reserve projects.
Working with the community's CPA in the creation of annual audited financial statements and tax returns.
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Provide access to our internal handyman to tackle projects of varying sizes in a timely manner.
Review, bid, and help the Board select all community vendors, including but not limited to landscaping and snow removal, general maintenance and repair, arborists, pond management, pool management, cleaning, water/sewer operators, and security services.
Receive, track, and manage all homeowner service requests and vendor work orders.
Perform regular inspections of the property and suggest guidance to the Board.
Create RFPs, bid, and manage large capital and reserve projects.
Why Partner with Katonah Management Services, LLC
Local to Westchester since 1988 — We’re based in Yorktown Heights. We know the county, we know the vendors, and we know what Yorktown communities expect.
Every request tracked, every item closed out — resident emails and calls are logged in our management system, assigned an owner, and closed with documentation promptly
Tailored management plans — built around your governing documents, reserve study, and board priorities, not a templated service tier.
Dedicated customer service line — Resident calls go to a staffed department, not a manager’s voicemail.
Vetted vendor network — Every vendor is competitively bid, fully insured, and held to performance standards your board can verify
Looking for a community association management partner in Yorktown?
If your Yorktown community association is looking for a management partner that understands your community and delivers on its commitments, we'd like to hear from you.
REQUEST A PROPOSAL
Related to Community Association Management in Yorktown, NY
Looking for community association management in a nearby town, or a different service type for your Yorktown property? Here’s where else we work.
Community Association Management in nearby Westchester towns:
Other property services in Yorktown:
Westchester County overview → See all towns we serve across the county